Recreation Director - Baker Ranch

Title: Recreation Director - Baker Ranch

Job Type: Full Time

Location: Onsite Office - Baker Ranch


Objective

Responsible to implement the Developer’s and Board of Director’s vision for the community as a “Resort” through implementation and oversight of community events, recreation programs, interactive social media, strategic alliances, and facilities management.

Tasks / Responsibilities

As the Recreation Director your key responsibilities include, but are not limited to the following:   

Community Events:

  • Propose, plan, and administer events and recreation programs.
  • Oversee events, vendor performance and payments

Recreation Programs:

  • Identify opportunities for classes, committees, gatherings that enhance the community culture
  • Recruit instructors/committee chairs and partner on executing for the community’s benefit

Interactive Social Media

  • Connect the community online by creating buzz and interest in everything you’re working on
  • Produce newsletters, generate flyers, update the bulletin board postings, send e-blasts
  • Maintain and regularly update Social Media content; event marketing and photo sharing on Facebook, Instagram, Event Brite, Nabr Network, etc.
  • Respond to and manage community website facility use inquires, facility reservations for tennis courts, parks, parties, etc.

Strategic Alliances

  • Create reports for the Board of Directors and obtain approval for annual Calendar of Events
  • Assemble and oversee Social Committee to provide input on programming
  • Partner with local businesses to strengthen ties/awareness and maximize residents’ benefits
  • Administer volunteer programs and youth/teen involvement in the community

Facilities Management

  • Conduct daily walkthroughs of The Grove, and/or other facilities as requested, and send work order requests to General Manager/Operations team
  • Maintain quality control oversight of janitorial, pool maintenance, A/V, playground and landscape team, which includes regular meetings with service providers
  • Communicate problems to General Manager

Supervise Part-Time Staff

  • Delegate administrative functions for reservations, daily site visits at Vista Swim Club, The Arbors, and other parks; FAQ’s, check lists for parties/inspections, tennis court reservations, facility tours, programming key fobs, Nabr Network and dwellingLive data entry/reporting
  • Provide customer service training as needed
  • Recommend updates to training manual on an annual basis

     
Corporate Interfacing

  • Vendor packet and insurance compliance
  • Expense reconciliation
  • Contract drafting/execution
  • Monthly meeting attendance
  • Preparation of budgets and reports
  • Membership surveys
  • Proper utilization of public drive: “P: drive”, Outlook, CH-Connect, etc.

Hours – 40 per week

  • Monday through Friday, with switch in days as needed for weekend events.

Personal Growth:

  • Develop and achieve personal goals
  • Maintain industry designations
  • Excellent customer service skills
  • Strong professional verbal and written communication skills
  • Strong conflict resolution skills
  • Ability to build and sustain strong working relationships internally and externally
  • Strong organizational and forward-planning skills
  • Strong understanding and application of budgeting, finance, contract negotiation, etc.


Preferred Experience/ Minimum Qualifications

  • Must have a minimum of three years of property management experience
  • Must have experience in event planning and social media management
  • Must possess intermediate computer skills including experience w/Microsoft Office applications

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Professional Affiliations

Building Industry Associaiton of Southern California
Member of Community Associations Institute
California Associations of Community Managers